Current Officers
2010-2011
President:
Lorri
Brager Vice President & Programs and Education:
Janet Goad
Secretary:
Grace Hampton
Membership:
Sandra Wilson
Points Secretary:
Cindy Glancy
Treasurer:
Pat Vetterlein
Newsletter Editor:
Fran Hopkins
Day Chairperson
Pat Lantz
Day Board Representative
Mary Ann Moe
STANDING COMMITTEES CHAIRS
and DESCRIPTIONS OF RESPONSIBILITIES
ADVISORY COMMITTEE
Jo Bond, Ronnie Holt, and Ann McMichael
The Advisory Committee's purpose is to assure continuity from one
year's Officers and Executive Board to the next by advising the Board
regarding its responsibilities for ongoing activities of the Busy Bee
Quilters. Each year a member of the Executive Board will be appointed
to the Advisory Committee for a three-year term.
AUCTION
Organize the Guild auction. Coordinate the collection, pricing and presentation of auction items. Report to Executive Board and submit articles to the Newsletter. Maintain accurate and complete records for historical purposes.
AUDITORS
Audit record of past year's club financial activities. Audit is conducted at the end of fiscal year (June 1). Make report to Executive Board and to members.
BIRTHDAY PARTY
Organize a party to celebrate the founding of Busy Bee Quilters in 1980. Traditionally held at the November General Meeting.
CHALLENGE PROJECT & PARTY
Determine rules, design, fabrics, and any other necessary information for the annual Challenge Quilt Project. Arrange date, time, location, and judges for Challenge Quilt show, traditionally a potluck held at the June General Meeting. Order awards for winning quilts. Submit articles to Newsletter.
CHRISTMAS PARTY
Belinda Murray and Robin Elliott
Organize party and schedule program for December holiday meeting. Traditionally, it has been a potluck dinner. If the third Thursday falls too close to Christmas, the meeting is held on the second Thursday.
DAY CAMP
With the help of a committee, plan, schedule, and secure teachers and meal catering for the Annual Busy Bee Day Camp. Submit articles to Newsletter, including class schedule and registration form.
DOLL QUILTS
Rebecca Bracilano
Coordinate this Busy Bee Community Service Project by organizing production of doll quilts; collect and deliver them to Verizon/Norwesco Pioneer Club to be donated to children in the community. Submit articles to Newsletter as needed. See page 32 of the BZB handbook for Doll Quilt Guidelines. Or check out our webpage, click on "Doll Quilts" above.
Periodically check the Busy Bee Email box and send replies or forward the emails to the appropriate person/coordinator for reply.
Jan Aken webmaster jan@aken.org
EQUIPMENT:
Laura Dvorak
Maintain storage unit holding Busy Bee quilt standards, quilt show signs and supplies, wearable forms, etc. Arrange transportation of such items to meetings or Quilt Show as needed.
FABRIC EXCHANGE
Lora Jennings and Rita Ollila
Decide what theme fabrics will be exchanged each month.
Coordinate the exchange, submitting the list of participants and their
fabric needs to the Newsletter and webmaster.
FAT QUARTER SALES - FUND RAISER
Day Pat Lantz
Evening Sherri
Ramsden
and
Pat Vetterlein
Sell Fat Quarters and other
items at each General Meeting.
Count and turn over receipts to the Treasurer to be used for club
operating expenses.
FOOD DRIVE
Cindy Glancy
Announce Food Drive at meetings and submit information to Newsletter. Collect donations and deliver items to the Snohomish Food Bank.
GRACIE QUILTS
Dorene Farr
We donate to Seattle Children’s Hospital and Everett Providence Regional Cancer Partnership. These two areas are in much need, and the response from the quilts they have received from us has been, “overwhelmingly grateful”.
Submit articles to Newsletter as needed. For more information click on "Gracie Quilts" above or see page 32 of the BZB handbook.
BZB By-Laws:
GREETER / REGISTRATION / BEE KEEPERS
Sandra Wilson
Greet
Members/guests at General Meetings at the front sign-in table;
introduce guests and new members to general membership.
Provide nametags. Maintain sign-in sheets for Points Secretary.
Receive new memberships; turn in dues to Treasurer; provide information
to Newsletter Editor to be published monthly; keep accurate records of
membership renewals, address changes, etc.
HANDBOOK AND BYLAWS
Margaret Bridge
Produce
annual Handbook containing members' names, addresses, telephone numbers,
email addresses, etc.
Update Bylaws if membership has approved changes in May and November.
Handbook also includes
Standing Committee descriptions, Point rules, and other information
members may need to reference
throughout the year.
HONEYBEES:
Organize and administer an elective "secret pal" type of program for an exchange among participants of periodic gifts, such as quilt blocks, theme items, etc.
HOSPITALITY
Provide,
set up and clean up refreshments at meetings, or organize members to do
so.
LIBRARY
Joyce Shields
Maintain
books, videos, patterns and other Library items. Set up Library
at General Meetings so members may borrow books; follow up on borrowed
items to be sure they are returned.
Purchase books for Library as budget allows. Submit articles to
Newsletter as necessary.
MEMBERSHIP
Sandra Wilson
Greet new
members at General Meetings. Receive new memberships; turn in dues to
Treasurer;
provide information to Newsletter Editor to be published monthly; keep
accurate records of membership renewals,
address changes, etc.
NOMINATING:
Arrange for a slate of officers for the following year following requirements as outlined in Article IV. Nominations and Elections, in the Busy Bee Quilter's Guild handbook.
FREE SEW DAYS
Karen Richards
Coordinate sew day meetings, including opening, set up, clean up and loci up of the facilities. Make announcements and submit articles to the newsletter concerning pertinent details.
PUBLICITY
Lorri Brager
Send notices of meetings, shows, demonstrations and Busy Bee
participation in community activities to newspapers,
radio, television, etc., on a regular basis. Monthly notices to local
newspapers recommended,
rotating papers that are notified so each receives notices at least
quarterly.
QUILT SHOW
Bunny Cummins and Isabella Lode
Schedule
and organize annual Quilt Show. With the help of a
committee, determine Quilt Show theme. Supervise committee
activities and hold regular meetings to follow up on progress.
Report to Executive Board and submit articles to Newsletter as needed.
Maintain accurate and complete records for historical purposes.
RAFFLE QUILT
Liz O'Neill, Klota Underwood, and Judy
Irish
Present pattern for annual Raffle Quilt to Executive Board for approval. Provide sample and instructions to general membership. Select and purchase fabrics, assemble top, schedule basting, and quilting sessions. Monitor quilting to ensure that quilt is complete at least 6 months prior to drawing date and can be displayed at our Quilt Show in July. Keep record of time spent by members who work on quilt and submit to Points Secretary. Secure raffle tickets, distribute and collect the tickets for the raffle in November, and submit a list to Points Secretary of all who sold books of raffle tickets. Comply with Washington State Gambling Commission laws governing raffles.
Fall 2010: Mitzi Willbanks
Schedule
and reserve the site for annual Retreat. Arrange program and organize
group activities.
Collect deposits and payments from membership. Submit articles to
Newsletter, including registration form.
SUNSHINE
Act as
guild contact person to send cards to Busy Bee members when notified of
illness or other need.
TELEPHONE/E-MAIL TREE
Lorri Brager
Organize
the telephone tree on a computer spreadsheet, sorting by zip codes to
minimize
long-distance calls. All members with email addresses can be on a
separate email tree.
The President will activate the phone tree when necessary by contacting
the
Coordinator, who then contacts the tree captains or issues a group
email.
WEBMASTER: Jan Aken
Creates and maintains Busy Bee Website,
